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Get Your Free Purchasing Invoice Template

Maintaining your sales business takes work.

You need to make sure products are in stock and easy to locate on the shelves, that they’re carefully picked and packed for shipping and you need to process the occasional returns.

Whether you develop and sell your own unique items or you resell things made by others, getting paid for the products you sell is an important part of your business process.

With the free purchase invoice template from FreshBooks, billing for goods purchased and receiving payment is a snap.

Available for download in .PDF, .XLS, .DOC,  Google Docs and Google Sheets. Browse all invoice templates now.

Download the Purchasing Invoice Template

Purchasing Invoice

Send professional-looking invoices to your customers so you can get paid for every sale you make. Download the purchasing invoice template from FreshBooks and customize the invoice to suit your business needs.

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What Is a Purchasing Invoice Used For?

When someone buys any of the items in your store, you need to give them a clear purchase invoice that lists everything they purchased, including size, color and other details, as well as a price per item and the total.

Rather than wrestling with handwritten carbon-copy invoices, which can be difficult to read and don’t often leave enough space for all the important information, download a purchase invoice sample and create clear, professional-looking invoices in minutes.

Having a standard purchase invoice format allows you to quickly create purchase invoices for your customers that contain all the information you need such as item name, price per item, refund policies and accepted methods of payment.

Give your customers all the information they need on one easy-to-replicate purchase invoice format.

Our downloadable template allows you to keep track of accounts, organize client information and manage returns or late payments of invoices with ease.

How to Create a Purchasing Invoice

Having a professional, custom way to bill for your products is easy with the purchase bill format from FreshBooks.

Just follow these simple instructions and you’ll have everything you need to streamline your business’s billing process:

  1. Download the free “Purchasing Invoice Template” from FreshBooks
  2. Add business branding, such as logo, colors and font
  3. Add your name, your business name (if applicable) and details to the top of the invoice
  4. Outline products sold plus a description and price for each
  5. Add your client’s name, business and details
  6. Add up the total of services provided and include in the “Total” section of the invoice
  7. Specify accepted payment methods
  8. Describe privacy policy, refund policy or any other policies in the “Notes” field
  9. Save

For large orders, use your purchase invoice format in Excel for better tracking. The blank fields let you enter only the information you need while creating an invoice that looks custom-made for your business.

Save the purchase invoice format in Word for easily replicable invoices, each and every time someone buys.

Types of Purchasing Invoices

Businesses in the US, UK and across the world use purchase invoices to help operations run smoothly and to keep track of payments.

Your free purchase invoice template can be used for a variety of purchase invoice types, including:

  • Pro forma
  • Interim
  • Final
  • Past due
  • Recurring
  • Credit memo

Whatever type of invoice your business needs, the customizable purchase invoice template can help you get it. Just download the template, edit to meet your needs and save for professional invoices every time.

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Download a Purchasing Invoice Template for Free

Just because you’re a small business doesn’t mean your invoices have to look basic. With the free purchase invoice template from FreshBooks, you can create custom, high-quality invoices in minutes to make you stand out from the crowd.

Download the template, fill it in with your information and send to your customer in minutes. It really is that simple.

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