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The Components of a Great Invoice

Your invoice isn’t just another business document or a flashy way of showing you’re the real deal. At the end of the day, your invoice is really your ticket to getting paid.
So if it reaps such great rewards, why do many business owners face the common struggle of unpaid, lost or ignored invoices? You may be missing one of the key components that ties it all together. Want to learn how to make the best invoice template that leaves an impression? These are the components.

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1

Company and Contact Information

These details on your invoice leave a papertrail of who your business is, as well as the business you’re billing to.

2

Date and Invoice Number

A simple way to keep track of invoices—especially for repeat clients.

3

Description of Services, Rates

Cut the project confusion between you and your client. Leave room in the body of your invoice to describe the services you’re billing for.

4

Sales Tax

Don’t forget to charge applicable taxes—after all, you’ll have to pay them come tax time.

5

Amount Due

Give your client an at-a-glance look at the total amount of your invoice.

6

Invoice Terms

Have a specific payment method you’d like your clients to use? Want to set an invoice due date to stay on top of your cash flow? State your terms in each and every invoice you send.

How to Make an Invoice Template: The Better Way

Your invoice is one of the most important documents in your business. That shouldn’t mean you need to spend valuable time inputting line items and sifting through cells rather than doing the work you really love. Protip: There’s a better way. Get ready to supercharge your invoice template by creating fast and easy invoices your clients can’t ignore. Use the FreshBooks invoice maker to create the perfect invoice for your business.

Beyond the Invoice Template: Take It to the Cloud with FreshBooks

Set It and Forget It with Recurring Invoices

Say goodbye to manual docs and spreadsheets. Put your invoicing on autopilot and focus on the tasks that you love most.

Accept Payments Online and Get Paid 2x Faster

Don’t let snail mail and lost checks hold you back. Send an invoice online and enjoy the perks of faster payments.

Safely Store Information in the Cloud

From your invoice history to your client’s data, all sensitive information is securely saved in the cloud, so you don’t have to worry about it.

Ready to Start Building Your Best Invoice Template?

Free Invoice Template vs. FreshBooks Invoice Software

Still need a little more convincing? The benefits of sending your invoices on the cloud are endless. But don’t take our word for it. Check out this comparison:

Features FreshBooks Free Invoice Template

Printable for clients who love snail mail

Has Feature FreshBooks
Has Feature Free Invoice Template

Email to clients for free

Has Feature FreshBooks
Has Feature Free Invoice Template

Accept safe and secure online credit card payments

Has Feature FreshBooks
Does Not Have Feature Free Invoice Template

Add a payment schedule, automate late payment reminders & fees

Has Feature FreshBooks
Does Not Have Feature Free Invoice Template

Keep track at-a-glance of who’s paid and who has not

Has Feature FreshBooks
Does Not Have Feature Free Invoice Template

Easily set up deposits for projects

Has Feature FreshBooks
Does Not Have Feature Free Invoice Template

Easily add a discount to your invoice

Has Feature FreshBooks
Does Not Have Feature Free Invoice Template

Automate invoices for recurring work and subscription-based services

Has Feature FreshBooks
Does Not Have Feature Free Invoice Template

Create and send custom invoice templates

Has Feature FreshBooks
Does Not Have Feature Free Invoice Template

Create and send invoices from your mobile device, wherever business takes you

Has Feature FreshBooks
Does Not Have Feature Free Invoice Template

Invoice Template FAQs

How do I use the free invoice template?

Using the free invoice template is simple. Not all invoices are built the same for every business owner. So when selecting your invoice, click on your service-based profession or industry. FreshBooks offers a ton of invoice templates, so choose the one that best suits your business needs. Next, select a preferred file format for your invoice. Templates are available as a .PDF, .DOC and .XLS, so you can easily create, print and send invoices to your clients..

Once you have your invoice handy, fill in the necessary information (i.e. information, service provided and rate, sales tax, amount due and terms). When you’re ready, you can either print and mail your invoice or send directly by email.

What goes on an invoice?

Having a clear, easy to read invoice is essential for your clients. And using an invoice template generator or free invoice maker can help check all the boxes. Ensure you aren’t missing any of these key components:

  • Contact Information: You want leave a papertrail of who your business is and the business you’re billing to on each and every invoice.
  • Date and invoice number: This will help you easily stay on top of invoices going out—especially for repeat clients.
  • Services and rates: Don’t let confusion halt projects. Leave room in the body of your invoice to describe the services you’re charging for and how much each one costs.
  • Sales tax: Don’t forget to charge applicable taxes to your clients—after all, you’ll have to pay them come tax time.
  • Amount due: Give your client an at-a-glance look at the total amount of your invoice.

Invoice terms: State your terms in each and every invoice you send. This is helpful if you only accept a specific payment method or want to assign a due date for your invoice.

What’s better: An invoice template or accounting software?

There are some key differences between a invoice template and accounting software. The free invoice template comes at no cost and covers the general components of an invoice. But if you’re interested in building custom invoices, accounting software like FreshBooks is a great solution. Not only will you be able to add your logo, you’ll also benefit from perks like automated invoicing, setting deposits, accepting safe online payments and so much more.

Read about FreshBooks Invoices and other offered features.

What are the shortcomings of free invoice templates?

Using a free invoice generator is a nice starting point for small business owners or freelance workers. But once projects and clients begin to pile up, you may need help with the administrative work. Here are the downsides of free invoice templates:

  • You can’t set it and forget it: You need to manually enter information on every invoice, leaving more room for error and confusion. And if you run a subscription-based business or often do recurring work, this process can be quite redundant.
  • Manual follow-up process: If you have a client who takes a long time to pay, the invoice template generator won’t cover the awkward reminders for you. You’ll need to continue to manually keep tabs on clients
  • Longer wait times to get paid: With the billing invoice template, chances are you’ll need to wait for your paycheck to come in the mail. The basic template doesn’t offer the ability to allow clients to directly pay an invoice online.
  • Paperwork reconciliation come tax time: When tax season rolls around again, staying on top your invoices is key. That means you’ll have to manually gather all of your documents and make sense of the money you earned. With the free invoice form template, you won’t have the option to automatically track of your invoices or keep them safely stored online.
  • Personalization is limited: The free online invoices will cover the key components, but you won’t be unable to customize the overall appearance to fit your brand—like add your logo and colors.

Want to save time and get paid faster? Learn more about how FreshBooks Invoices can support you.

Is each invoice template free?

Yes, there is no cost associated with the free invoice templates. All invoices from the invoice template gallery on this page are free for download and use. All you have to do is simply fill in the fields on your blank invoice.

If you’re interested in going from a basic invoice template to a more customizable solution, FreshBooks offers a free 30-day trial, followed by a paid option to manage your invoices and accounting tasks. You can create invoices with your branding, set recurring invoices, send automated payment reminders and late fees and much more—saving you time and money. Here’s the proof: According to a FreshBooks customer survey of more than 2,000 respondents, business owners save 192 hours per year just by using FreshBooks to manage their invoicing and accounting.

Find Your Perfect Invoice Template

Impress your clients with an invoice as professional as you are. Browse our gallery of free downloadable invoice templates and select one that suits your business needs.

Find Your Industry and Select an Invoice Format

Upgrade Your Invoice Template with FreshBooks

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